APA Transition Assistance

APA Transition Assistance/Preparation

We help you select, vet and establish:

  • Office Space Selection:
    • Careful selection of appropriate office space.
      • Lease negotiations
      • Location of space/number of offices/T-1
      • Efficiency of space (i.e., conference rooms are a waste of money)
      • Rentable SF – Usable SF = Core Factor (10% is average, 30% is egregious but exists)
      • Term, escalation factors, common area charges, utilities, cleaning, security, (weekend) access, designated parking, etc.
    • We encourage new IARs to check their ego’s at the door and carefully consider comfortable vs lavish office space… (How many clients come to your office?)
    • Accessibility of proper resources
      • Dedicated Fiber Networks v T-1, cable, etc.
      • Internal network re-wiring is sometimes required.
      • UPS subscription/Restaurants/Caterers/Office Supplies/Costco
    • Other alternatives:
      • Space Pockets – (sub lease, many are available, usually at a discount and with flexible terms)
      • Shared Space (w CPA, Trust/Estate Firms)
      • Office Suites (Regus)
  • Office Infrastructure (transition assistance dollars available from APA)
    • Dedicated Fiber is simply the only preferred solution for VoIP; unless you own the bandwidth you are vulnerable to service outages and bandwidth limitations.
      • A contract is a contract… locking yourself into a multi-year agreement, even if the service is bad is costly (not to mention the lead time to replace it)
    • Secure networks, firewalls, routers, servers, telephone systems, etc. all must pass SEC muster.
    • Reliable high speed network printers, scanners, work stations
      • No need to go overboard… you can rent a high capacity multi-function printer/scanner/fax system for the first few months and then get something more economical for day to day.
    • Office Work Stations
      • APA can pre-program, install necessary integrations and populate CRM so systems are fully functional on day one.
        • CRM (Microsoft Dynamic)
          • LaserFiche
          • Docusign
          • LaserApp
          • Video Web Conferencing
          • Financial Planning Services
        • Advisor View (Portfolio Center)
          • Daily Custodian Feeds
          • Personal Client Web Portals
          • Account Aggregation
          • GIPS Performance Reporting
          • Fee Billing
        • Multi Custodian Model Portfolio Re-bal (if needed)
    • Office Furniture
      • New is expensive, look for ‘previously owned,’ which is economical and more plentiful.
      • Costco is a great resource, great selections, quick delivery with extended warranty included.
  • Business/Corporate Registrations
    • S/C Corp? LLC?
    • TIN
    • Fictitious Name Registration
  • Brand Development
    • Name/Logo
    • Mission Statement development
  • Accounting Systems
    • QuickBooks
    • Payroll processing
  • Website Consultants
    • You need the basics to start with:
      • Contact info, phone, address, custodian info
      • Welcome/Mission Statement
      • Client Portal Login
  • Feet on the ground: APA provides a wide range of experienced support, in your office, before, during and after break:
    • Personal:
      • APA CEO – On site
      • APA CCO – On site
      • Operations Consultant – On site
      • Technology Consultant – On Site
      • Custodian Transition Team – On site
      • Contract Transition Specialists – On site
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